IT Financial Management

Bee360 is able to pull actuals automatically from SAP, so the figures are reliable and current without manual consolidation. bardusch moved from Excel to Bee360 and can now view IT costs from different perspectives at the push of a button. Their IT manager puts it this way: "For us in IT, Bee360 serves the same role SAP does as a centralized IT system for the business departments." In short, SAP tells you what was booked; Bee360 tells you where costs originate, what they deliver and what you can still change.

The focus is on cost origin, not allocation. Costs become visible where decisions are made, not at the end when the window to act has closed. Generic cost types, comparable to SAP cost element groups, keep reporting overhead low without sacrificing transparency.

Bee360 creates exactly this link. Every cost, whether internal staff, external services, licenses or contracts, is assigned to the application, service or project it serves, and these in turn are linked to the business domains and strategic initiatives they support. This shows where money flows into topics with little strategic value: redundant applications that can be consolidated, overlapping services that can be merged, or external capacity that is no longer needed. Phoenix Contact used this view to phase out excess external consultants in a major SAP program and achieved relevant savings. Because plans and forecasts are updated on a rolling basis, these decisions can be taken while there is still room to act, not when the annual budget has already been spent. The result: costs come down where they deliver the least, while the topics that matter most remain protected.

Capacity and cost cannot be managed separately: the moment you weigh prioritization, build-or-buy or sourcing, you need both dimensions at once. Integrated ITFM also lets you show how technology contributes to business results.